As you may already know, Cotswold District Council’s Electoral Services Department undertakes an annual check of properties in the District and this year’s is now underway.
The canvass starts with a data matching process against Dept. of Work and Pension records. This gives them two sets of properties – those where all the electors match to DWP (Route 1) and those where all or some electors don’t match (Route 2).
The canvass began with an email to Route 1 properties a couple of weeks ago. The email asked residents to confirm or change their details. If no response is received from a property, a form will be posted to those households at the end of August.
These Route 1 property forms do not require a response from the householder unless there are changes to be made. Once the forms have been posted, work on these properties is complete although entries are reviewed throughout the year using internal data such as council tax records. Therefore, as no reminder form will be sent, it is important that any household that requires changes to be made, returns the form to CDC or makes changes online.
Route 2 properties will receive a form within the next 10 days and Cotswold District Council does need a response to these. Therefore, if no response is received they will follow up with a posted reminder and finally a canvasser visit to the property. Also, as part of the process they will be sending a separate information sheet to properties that currently don’t have any electors registered. A copy of this can be found below for your information.
If you have any queries, please contact Cotswold District Council’s Customer Services team on 01285 623002 or email them at firstname.lastname@example.org