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Annual Council Meeting: 20 May 2026
Annual Council, 20 May 2026, 7pm
Agenda: Agenda Annual 20 May 2026
Venue: The Westwoods Centre, Bassett Road.
Contact: clerk@northleach.gov.uk
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Business to be transacted:
1. Election of Chairman / Mayor:
To elect by resolution the Chairman to hold office until the next Annual Meeting of the Council and receive the Chairman’s declaration of acceptance of office.
2. Appointment of Vice-Chairman
3. To receive apologies for absence.
4. To receive declarations of interest and deal with any requests for dispensations.
PUBLIC PARTICIPATION
5. County and district council reports.
6. Public Session:
In accordance with Standing Orders, the period designated for public participation shall not exceed 3 minutes per person and 15 minutes overall.
MATTERS FOR DECISION
7. Confirmation of Minutes:
(a) To confirm and sign the minutes of the ordinary meeting on 11 March 2026.
(b) To confirm and sign the minutes of the extraordinary meeting on 30 March 2026.
8. Planning & Licensing:
(a) To comment on applications as listed in the schedule.
(b) Any additional applications notified after publication of the agenda.
9. Fortey Woods:
Minute 84 of 19 October 2022 refers.
(a) To note the results of the property searches including access arrangements.
(b) To approve the transfer of the land known as Fortey Woods from Cotswold District Council to the Town Council on the terms set out in the transfer document.
(c) To authorise two councillors together with the Town Clerk to execute the transfer deed and ancillary documents as a deed in accordance with Standing Orders.
10. Northleach-wide 20mph Speed Limit
Minute 116 of 18 January 2023 and Minute 115.2 of 19 June 2024 refer.
(a) To receive the Highway Authority proposals for the 20mph speed limit in Northleach.
Item 10 – Northleach Proposed TRO Plan
Item 10 – Y-02401-PD-100-002_A Northleach Scheme Plan
(b) To approve the method of community engagement about the 20mph proposals.
ANNUAL MEETING ITEMS required under Standing Order 5j:
11. To review and re-adopt Standing Orders.
12. To review and re-adopt Financial Regulations.
13. To adopt a rolling program of review of the council’s policies and procedures.
14. To review delegation arrangements to committees, sub-committees, and staff.
15. To review terms of reference for committees.
16. Appointment of members to committees:
(a) Finance and General Resources Committee.
(b) Property & Premises Management Committee
(c) Westwoods Committee
17. To appoint representatives on outside bodies and agree arrangements for reporting back.
18. To review and approve council and staff subscriptions to other bodies:
(a) Gloucestershire Association of Local Councils (inc. NALC)
(b) Gloucestershire Playing Fields Association (GFPA)
(c) Gloucestershire Rural Community Council (GRCC)
(d) Institute of Cemeteries and Crematorium management (ICCM)
(e) Society of Local Council Clerks (SLCC)
(f) National Association of British Market Authorities (NABMA).
19. To consider attendance at GALC Conference and AGM, and the Call for motions.
20. To review the inventory of land and other assets (asset register).
21. To consider the Internal Auditor’s report and recommendations.
Northleach – Internal audit report – FINAL April 2026
22. To review the Strategic Risk Register.
Strategic Risk Register May 2026
23. Annual Governance & Accountability Return:
(a) To receive the Annual Internal Audit Report 2025-26.
Northleach AIAR – signed – 2026
Northleach AIAR explanations 2026
(b) To approve for signing the Annual Governance Statement 2025-26.
Northleach AnnualReturnForm3_2025-26_e-Final
(c) To approve for signing the Accounting Statement 2025-26.
(d) To approve the period for the exercise of public rights of Weds 3rd June to Tues 14 July.
24. Community Infrastructure Levy (CIL) Funding:
(a) To note receipt of £1,687.74 in CIL payment.
(b) To report that the annual CIL report 2025-26 has been submitted.
Northleach – Annual CIL Report 2025-26
25. Finance:
(a) To note receipt of the first instalment of the precept of £75,282.
(b) To receive the bank reconciliation to 30 April 2025.
(c) To approve the payment of accounts as per the schedule appended.
26. To approve the meeting schedule for 2026-27.
MATTERS FOR INFORMATION
27. To receive minutes of committee meetings:
(a) Westwoods Committee on 13 April 2026.
(b) Finance & General Resources Committee on 14 April 2026.
28. To receive items for future meetings (note: no discussion under this item).
Already noted: Insurance renewal (June), LCC Consultancy Staffing Review (Cllr Jackson)
29. Date of Next Meeting(s): Weds 17 June 2026, 7pm. (To be confirmed at agenda item 26.)
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