68/09

Election of Chairman and Mayor

Cllr Chris Hancock was unanimously elected to serve as Chairman and Mayor for the forthcoming year and signed his Acceptance of Office.

69/09

Election of Vice Chairman and Deputy Mayor

Cllr Mrs Jenny Lawrence was unanimously elected to serve as Vice Chairman and Deputy Mayor for the forthcoming year.

70/09

To Appoint Standing Committees and Groups

The following Members were unanimously elected:

70.1/09

Northleach Burial Authority - All Members of the Council

70.2/09

Northleach Kings George V Playing Field Trustees - All Members of the Council

70.3/09

Finance Committee – Cllr C Hancock, Cllr Mrs Jenny Lawrence, Cllr Mike Gaut, the Chairman of PPMC and the Chairman of Westwoods Committee.

70.4/09

Property and Premises Maintenance Committee – Cllr Neil Fletcher, Cllr Patrick Sanders and Cllr Alan Wellman

70.5/09

Westwoods Committee – Cllr Nick Blades, Cllrs Mrs Jen Pullin and Cllr Alan Wellman.

70.6/09

Planning Committee – Cllr Nick Blades, Cllr David Cotton, Cllr Mrs Jenny Lawrence, and Cllr Mrs Jenny Moss

70.7/09

Allotments Committee – Cllr Neil Fletcher, Cllr Mike Gaut, Cllr Mrs Jenny Moss  and Cllr A Wellman

70.8/09

Playing Field Pavilion Committee –Cllr David Cotton, Cllr Mike Gaut, Cllr Chris Hancock, Cllr Mrs Jen Pullin and Cllr Patrick Sanders

70.9/09

To Appoint Members to the following Working Groups:

MUGA Working Group – Cllr Chris Hancock, Cllr Mrs Jen Pullin, Cllr Patrick Sanders and Cllr Alan Wellman

Resilience Planning Group  - Cllr Mike Gaut, Cllr Mrs Jenny Lawrence, Cllr Mrs Jenny Moss and Cllr Mrs Jen Pullin

Repair of Listed Tombstones in St Peter & St Paul’s Churchyard – Cllr Chris Hancock and Cllr Patrick Sanders

Town Council News - Cllr Mrs Jenny Moss

Community Day - Cllr Mrs Jenny Moss

Play Strategy – Cllr Chris Hancock, Cllr Mrs Jenny Lawrence and Cllr Patrick Sanders

71/09

Representatives on Other Bodies

Cllr Mrs Jen Pullin agreed to continue to represent the Council at Youth Club meetings.

72/09

Co-opt to Fill the Vacancy

There were no expressions of interest.

73/09

Apologies and Reasons for Absence

Cllr Patrick Sanders - Holiday

74/09

Acceptance and signing of Minutes of the Meeting held on Tuesday, 28 April 2009

Unanimously RESOLVED to confirm the Minutes as a true and accurate record and were signed by the Chairman.

75/09

Declaration of Interests

Cllr Mike Gaut declared a Personal Interest in the Northleach Nangles Allotments item 84/09.

76/09

To Discuss any Matters Arising from the above Minutes not included on the Agenda

None.

77/09

Police Report

There was no Police Officer available.

78/09

District & County Councillors’ Report

78.1/09

78.2/09

Councillor Mavis Lady Dunrossil (County)reported that she

·  Had attended a presentation ceremony last Saturday for the 1^st Battalion of the Gloster Regiment who were embarking on tour of duty in Afghanistan and would not back until just before Christmas. 

·  Freedom of the County is being presented to the Regiment on 27 June. 

·  The Rifles are made up from a mixture of Regiments and it is good to see that they are over-subscribed.

·  Cotswold School has recently received an Ofsted report stating that it is outstanding in every way.  This is Tribute to the Head and staff.

Lady Dunrossill was then given a vote of thanks for all she had done for Northleach as this would be the last meeting she would attend before her retirement as a County Councillor.

Cllr Mark Tufnell (District):

Added his thanks to the Council’s on Lady Dunrossill’s retirement.

·  CDC AGM took place on 12 May and Cllr Lyndon Stowe had been re-elected as Leader.

·  Number of Cabinet members have been reduced by 1 making a saving of £6K

·  Cllr Tufnell is now lead cabinet for Environment. 

·  When asked about the doorstep collection of plastic bottles he replied that the cost would be in the region of £500,000 and increase Council Tax by 10%

·  Cleaner and Greener strategy is a priority. 

·  CDC’s overspend last year was just under £55,000.

79/09

Procedures

Revised Standing Orders (attached)

Insert  at 6.2 ‘The Mayor shall not serve for more than four consecutive years unless there is no other candidate’

Proposed: Cllr Mrs J Lawrence       Seconded:  Cllr Mrs J Pullin

And unanimously RESOLVED to adopt.

To Adopt the Revised Freedom of Information Publication Scheme

Proposed: Cllr Mrs J Lawrence       Seconded:  Cllr C Hancock

And unanimously RESOLVED to adopt.

80/09

Finance:

80.1/09

Draft Minutes of the Meeting held on 21 April 2009 (Circulated) 

Cllr Mrs J Lawrence asked for questions but there were none.

80.2/09

Report from the Chairman

The Audit would take place later this week but there was nothing further to report.

80.3/09

Bank Reconciliation and Budget Status up to 30 April 2009 (Attached)

Noted

80.4/09

Bills for Payment from 1 – 30 April 2009 (Attached)

It was unanimously RESOLVED to approve the payments.

80.5/09

Grant Applications:

·         Northleach Scouts - £150

·         Northleach Swimming Pool - £300

·         Cotswold Hall - £150

Proposed:  Cllr Mrs J Pullin       Seconded:  Cllr M Gaut

And unanimously RESOLVED to approve.

81/09

Planning and Tree Works (Schedule Attached)

81.1/09

Schedule of Applications and Decisions

Noted

81.2/09

Report from the Chairman

Cllr Mrs Lawrence reported that there had not been many applications recently which was a reflection of current economic times.

82/09

Property and Premises Maintenance Committee

Report from the Chairman

Nothing currently to report.

83/09

Westwoods Committee

Report from the Chairman

Cllr N Blades advised that curtains have now been hung between the Fortey Hall and the Midwinter Room and that a meeting is to be held next week. 

84/09

Allotments Committee

84.1/09

Draft Minutes from the Meeting held on 19 April 2009 (Circulated)

Noted

84.2/09

Report from the Chairman

Cllr Gaut explained that :

·       The Council’s proposed draft Agreement would be discussed by plot holders at their forthcoming meeting and a date could then be fixed for it to be signed by the Council and the Association.

·       He would like a sinking fund to be established in which rents would be held for maintenance.  These funds would be held in the KGV Trustees Account.

·       Need to identify the boundaries and adjoining owners.

·       Allotments are in demand and there is a waiting list. 

·       3 plots have recently been allocated.

Cllr Mrs J Moss recommended that the notice period should not exceed 6 months.

85/09

Child Care in Northleach

Presentation by Kate Hoole-Jackson and Alex Mustoe to Consider Support for improved childcare facilities.

·        Wanted to make the Council aware that they are looking to set up a nursery including breakfast and after school clubs on a site that belongs to Richard Wills and is above the Primary School.

·        Cater for about 50 children with car parking and outdoor area. 

·        Hope to provide a local resource of good quality childcare which is in short supply.

·        They are also Involved with Playgroup and intending to take under 5’s to the existing playgroup as part of the scheme

·        Have an independent investor who is an ex-headmistress

·        AW suggested land further up owned by GCC – services etc.

·        Would employ suitably qualified person to be hands on whilst they concentrated on Management.

·        Hoping to open around January 2010.

·        Members wished the venture luck

·        Cllr Wellman suggested that they also investigate the field opposite the School that is owned by the Diocese.

·        It was agreed to keep the Council informed of developments in view of wider considerations in the Town.

86/09

Correspondence:

86.1/09

CDC Temporary Traffic Order between Turkdean and Cheltenham Road from 29 May to 4 June 2009

Noted.

86.2/09

CDC Temporary Road Close for Northleach Charter Fair – Saturday, 27 June 2009 from 9 am to 12 midnight

Noted

86.3/09

GCC – Public Rights of way – Survey Result

Noted

87/09

Chairman’s Report

The Chairman requested that a bouquet be sent to Cllr Mavis Lady Dunrossill on her retirement.

88/09

Representatives on Other Bodies and to Outside Meetings

Youth Club

Cllr Mrs J Pullin advised that there is nothing new to report.  Street working is continuing on Thursday evenings.

89/09

For Information

89.1/09

Meetings Schedule for the Forthcoming Year

Noted.

89.2/09

Record of Attendances 2008/9

Noted.

90/09

Action:

Any Other Business

On Road Parking

Cllr Mrs J Pullin advised that there is concern that cars parked at night on the road near to Jubilee Court would result in an accident.  Cllr Tufnell explained that the County Council create traffic orders and that the process takes approx. 2 years.

National Express

Cllr N Blades enquired if buses might pass through the Town en route to London or if a stop could be provided outside the Town since the company has changed its route. The Clerk to make enquiries.

Church Break In

Cllr D Cotton advised that the Church had been broken into on Saturday night.  A CCTV recorder had been stolen and the Police had found fingerprints and were investigating.

91/09

Action:

Public Question Time

·        Mrs Hutt enquired if the Council is happy with the grass cutting contractors since areas of Forte Road are not being maintained correctly.  It was explained that this area is not the Council’s responsibility but the Clerk would investigate.

·        Cllr Wellman advised that, aside from this issue, a meeting is to be arranged with the contractor to discuss other recent issues.

·       Mr Green agreed with Cllr Blades suggestion regarding National Express Coaches and it was agreed that local opinion could be canvassed at the Charter Fair.